USMAI Library Consortium

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UMD's Digital Systems and Technologies (DST) division, including CLAS, will be closed Friday, June 18th in alignment with the University of Maryland's holiday leave schedule. Normal hours of support will resume on Monday, June 21st.

Reporting problems to DST

Instructions for reporting problems to DST can be found on the Portal's "Support" page.

For an emergency, please call the DST Help Desk at 301-405-9188 in addition to submitting an Aleph Rx or E-Resource Support Request - standard after-hours coverage will be in effect.

Repository Includes Transcripts, Allows for Creation of Playlists, and More

The following message was originally distributed June 3, 2021 via the National Information Standards Organizations (NISO) newsletter (sign up here).


As a community-led organization, NISO has always made our standards and recommended practices openly available for everyone to use and benefit from. And events like our monthly open teleconferences, which support our standards program, are also free for all to attend or watch the recording. 

We are delighted to announce that, going forward, we are also making all our online educational content openly available on the Cadmore-hosted NISO video repository, with a two-year rolling wall. This means that everyone is now welcome to access, download, cite, and use recordings of our monthly webinars, virtual conferences, and other online programming from 2018 and 2019. In January 2022, we will add content from 2020, and we will continue to share new content on an annual basis.

Our educational program features a host of expert speakers from all areas of the information community, including  librarians like Patti Brennan (National Libraries of Medicine), Allen Jones (The New School), and Frankie Wilson (Bodleian Library, Oxford University); publishers such as Holly Falk-Krzesinski (Elsevier), Susan Doerr (University of Minnesota Press), and Jeff Lang (American Chemical Society); and service providers including Mark Hahnel (Figshare), Phil Leahy (OpenAthens), and Oya Rieger (ITHAKA).

Topics covered in 2018 and 2019 range from artificial intelligence to open source publishing technologies, from building diversity in the workforce to the power of library consortia — there’s really something for everyone!

All videos include transcripts, and you can also create your own clips and playlists — especially handy for anyone with teaching or training responsibilities.

DW June 2021 Refresh Complete

The "Collections (Current)" and "BIBs and HOLs (Current)" reporting topics have been refreshed with data that is current as of June 1, 2021. All reports run in the Reporting Environment will now include the refreshed data set.

The next data refresh will take place in early July.

Visit the Data Warehouse web page and read the Data Warehouse Reporting Environment User Guide to learn more about the Data Warehouse and running your own reports.

Acquisitions Attributes Added

The "Collections (Current)" reporting topic now features a number of additional acquisitions-related attributes, focused around order information. This adds 30 new attributes to the reporting topic. Details about specific attributes can be found in the Collections (Current) Data Dictionary

Adding new attributes to your ad hoc view

New attributes will automatically be available when you first create an ad hoc view. If you would like to add available acquisitions information to an existing ad hoc view, you will need to use the "Choose Visible Fields" feature within ad hoc view editor.

  1. Open your ad hoc view
  2. Click the three vertical dots next to "Domain: Collections (Current)"
  3. Click "Choose Visible Fields"
  4. Select the "Item Acquisitions Info" set or specific attributes
  5. Click the arrow to move them from the "Available Fields" column into the "Visible Fields" column
  6. Click "OK"

USMAI would like to hear your feedback on the Librarian's Guide to Homelessness Core Training Course and the Homeless Training Institute's Monthly Premium Webinars.

Each survey should take, at most, 1-2 minutes: You can take one or both of the surveys. Please submit your responses by Sept. 1, 2021

Survey 1 | Librarian's Guide to Homelessness Course

Survey 2 | Monthly Premium Webinars

Thank you for your time. These surveys will help us guide future decisions.

Thursday, June 24 from 2:00 - 3:00; Pre-registration Required

Through the Maryland State Library (MSL), staff at USMAI member libraries are able to attend live Homeless Training Institute Monthly Premium Webinars free of charge.

The link to pre-register for the the next webinar, "Fights: How to prevent and stop them (safely!)," is available on the Homeless Training Institute Premium Webinars page in the Member Portal. (You will need to log in or create an account to view.)

A recording of the webinar will be added to MSL's Maryland Libraries Training Academy in Niche Academy a few days after the event.

The Maryland Libraries Training Academy also provides free access to the "Librarian's Guide to Homelessness" core training course and the course "Dismantling Institutional Racism in Your Library." See the Maryland State Library page for more information.

Have a minute? Please take our quick survey!
We'd like to know what you think of these webinars.

Submit your responses by Sept. 1, 2021

USMAI Thanks Group for Oversight and Guidance of Consortium's Shared Print Retention Initiative

On May 20, 2021, the Council of Library Directors (CLD) voted to formally disband the Shared Print Monograph Collections (SPMC) Task Group. The decision follows CLD's earlier vote to accept SPMC's recommendation to support membership with the Eastern Scholars' Academic Trust (EAST) for 12 additional USMAI libraries (see blog post at right).

SPMC oversaw USMAI’s Shared Print Retention Initiative from its inception in 2017 until its merger with EAST in 2021. The group coordinated the USMAI GreenGlass analysis and crafted the retention model which CLD approved. After the retention commitments were finalized in April 2018, the group created policies and workflows for the Initiative.

In May 2019, the group hosted an open forum on the Initiative to provide updates, take feedback, and answer questions. The group was also an essential resource during the transition to EAST, hosting informational sessions and providing vital feedback on the transition process.

USMAI thanks the group members for their dedication to the project and their consistently excellent work.

The group members were Jennifer Martin (chair from March 2018), Katherine RynerMary Gilbert, Missy Laytham, Randy Lowe, Rick DavisXiaoli Cheng, and CLAS liaison Linda Seguin. Margaret Loebe (UMCP), the original chair, was a member through March 2018.

CLD Committed to Maintaining ILS Migration Project's Momentum

Colleagues,

We are writing to provide a status update on the ILS Migration Project.

As David Dahl and Chuck Thomas step away from leading the project, the Council of Library Directors (CLD) has approved plans to fill the roles of Project Executive and Project Manager as rapidly as possible.

Our goals remain focused: to minimize the impact of staffing changes, to continue work on the current "Procurement Sub-Phase" of the project, and to stay within the established project timeline.

CLD recognizes that many of you and your co-workers have already dedicated extraordinary effort on various consortial and institutional groups to help with the monumental workload of moving together to a new ILS.

We are committed to maintaining this project’s momentum.

We will share more information in coming weeks as positions are filled and project milestones are achieved.

Until then, please know that the ILS Migration Project will be treated by the CLD and the consortium as a highest-priority effort, and we will continue to direct needed resources toward all aspects of the project.

Patrick Dawson  (Current Chair, Council of Library Directors)
Bea Hardy  (Incoming FY22 Chair, Council of Library Directors)

"Stew of the Month" Provides Regular Updates on CLAS's Activities

DigiStew is the monthly blog for the Digital Services & Technologies (DST) division at the University of Maryland, College Park (UMCP). The Consortial Library Applications Support (CLAS) team is housed at UMCP and is its own department within DST.

The "Stew of the Month" provides regular updates on CLAS's activities.

Stew of the Month: April 2021

The following is excerpted from the most recent edition of DigiStew:


The CLAS team responded to 49 Aleph Rx submissions and 9 e-resource requests from across the consortium’s libraries in April.

COVID-19 Support

CLAS continues to be available to respond to your support requests. Please use our regular support channels if you need any assistance.

EAST

CLAS’ work on loading EAST commitments has been completed. Commitments have been registered in both Aleph and WorldCat. More information about the participation of many USMAI libraries in EAST is available in the USMAI Member Portal.

New Ticketing System

Work on the new USMAI Support Service Desk continued in April with the planned configuration, nearing completion. In parallel, complex work to migrate the USMAI Member Portal (which integrates with the Service Desk) into the Libraries’ Kubernetes infrastructure is underway.

CLAS team members continue to learn the Jira Service Management system in preparation for a planned go-live in late June / early July.

Next, we’ll be doing some user testing of the new ticketing system. We’ll be in touch with some of the “power users” of our current ticketing systems and look forward to getting their input!

ILS Migration Project

In April, the migration project entered the Procurement sub-phase that will see USMAI through the evaluation and selection of the consortium’s next ILS. CLAS team members participated in meetings of the Core Project Team as the consortium transitions from “planning” to “doing”.

Free access to NISO webinars and virtual conferences is a benefit of USMAI membership.

You will need to log in or create an account to access the archived recording of the two-part webinar, "Meaningful Metrics." Please do not share access information beyond members of the USMAI Library Consortium.

Use links at right to register for upcoming NISO events or access archived recordings of previous ones.

NEXT UP: Reset: What Are Our New Priorities?

DW May 2021 Refresh Complete

The "Collections (Current)" and "BIBs and HOLs (Current)" reporting topics have been refreshed with data that is current as of May 1, 2021. All reports run in the Reporting Environment will now include the refreshed data set.

The next data refresh will take place in early June.

Visit the Data Warehouse web page and read the Data Warehouse Reporting Environment User Guide to learn more about the Data Warehouse and running your own reports.

Hear Updates, Ask Questions, Discuss ILS Migration Project with USMAI Colleagues

Starting May 13th, USMAI's Shared Platforms, Applications, and Systems (SPAS) Committee will begin hosting a monthly online forum to provide a regular opportunity for project teams to share updates with all of USMAI, and also to provide an open space for anyone to ask questions or raise concerns about the project.

Following the May 13th kickoff meeting, these 90 minute forums will be held regularly on the second Thursday of the month starting at 10am. 

Agendas will be posted on a rolling basis to the Member Portal, and every session will include between 15 to 30 minutes for open Q&A from the USMAI community depending on agenda items submitted by project teams.

All sessions will be recorded and made available in the Member Portal. 

Please join your USMAI colleagues for the inaugural forum on Thursday, May 13, 2021 from noon to 1:30.

Agenda (with link to join)

Thursday, May 6th from 2:00 - 3:00; Pre-registration Required

Through the Maryland State Library (MSL), staff at USMAI member libraries are able to attend live monthly Homeless Training Institute Premium Webinars free of charge. The link to pre-register for the the next webinar, "Police: How to Reduce Police Calls and Keep Everyone Safe in Your Organization," is available on the new Homeless Training Institute Premium Webinars page in the Member Portal. (You will need to log in or create an account to view.)

A recording of the webinar will be added to MSL's Maryland Libraries Training Academy hosted by Niche Academy a few days after the event. The Maryland Libraries Training Academy also provides free access to the "Librarian's Guide to Homelessness" core training course and the course "Dismantling Institutional Racism in Your Library."

Information about courses and webinars available to USMAI members through MSL are now gathered under the Maryland State Library page in the Professional Development section of the Member Portal.

The MSL page also links to the agency's Equity, Diversity, and Inclusion (EDI) Web Guide for Maryland Libraries, which includes resources for collection development; programming and instruction; leadership and management; staff training; and building an EDI foundation.


A Message from USMAI's Executive Director to All Staff in USMAI Member Libraries

Colleagues,

After notifying the Council of Library Directors (CLD) earlier this week, I wish to announce the following two important personnel changes for USMAI.

First, after an internal search process, the UMCP Libraries has selected David Dahl as its Interim Associate Dean for Digital Services and Technologies. His appointment to this interim position begins May 8th and will continue for up to a year (and potentially renewable) until the UMCP Libraries Associate Dean position is filled with a permanent hire. Please join me in congratulating David -- this is a valuable professional opportunity that I feel will benefit both David and the consortium.

Over the next several weeks, I will be working closely with David, the UMCP Libraries administration, the CLD, and other USMAI teams and groups to make sure the transition proceeds as smoothly as possible. Planning and discussions with all of these stakeholders will focus on maintaining uninterrupted core operations and initiatives such as CLAS Team services and the ILS Migration Project. More details will be shared as this transition progresses.

Secondly, I wish to let you know that I have accepted a position as Dean of the Library at Western Carolina University. My last day working for USMAI will be June 4th. As you might guess, I accepted the new job with a high degree of excitement but also some remorse that I will be leaving behind such an excellent group of colleagues. The past 8 years have been a  fantastic professional and personal experience for me, and I have enjoyed working with so many of you and your libraries. I believe that we have accomplished much to advance USMAI, but of course there is much more to be done! None of our accomplishments would have been possible without your support and commitment to collaboration, sharing, and a vision to benefit all member libraries regardless of differences.

Over the next few weeks, I will work with the CLD on a transition plan, including identifying an Interim Executive Director until the position can be filled with a permanent hire. We will be sure to provide updates to all staff as we make relevant decisions.

If you have any questions about either of these changes, as always, please feel free to contact me directly.

Sincerely,

Chuck Thomas 
USMAI Executive Director

Free access to NISO webinars and virtual conferences is a benefit of USMAI membership.

You will need to log in or create an account to access the archived recording of "Preprints." Please do not share access information beyond members of the USMAI Library Consortium.

Use links at right to register for upcoming NISO events or access archived recordings of previous ones.

NEXT UP: Meaningful Metrics (Second of Two)

The ILS Migration Project entered the Execution phase last week following the Council of Library Director's (CLD) approval of an updated Project Plan and related documents at its April 15th meeting.

The Procurement sub-phase is the first phase of Execution. During this period, the Project Team will produce the documents that make up our Request for Proposals, evaluate proposed vendor solutions, and ultimately select USMAI's next ILS.

The Project Plan provides information on the major deliverables and their expected due dates during the Procurement sub-phase. The Work Breakdown Structure details the specific activities (and their timeframes) that will lead to the completion of the identified deliverables.

Getting to the next stage has required significant work by the Project Manager, the Project Team, the Council of Library Directors, and numerous others who all deserve our thanks. The next stage will involve extensive work by a larger number of participants. As a consortium, we will strive to provide appropriate levels of transparency and opportunities for participation and input from every member library.

Questions? Please contact USMAI Executive Director Chuck Thomas